Club Treasurer Financial Checklist for July
Welcome to the new Lionistic Year!
As we turn the page to another year of service, I’d like to extend my heartfelt congratulations to District Governor Corinna, First Vice District Governor Jon Kimble, Second Vice District Governor Gary Lewis, and all of our dedicated club officers across District 37 a successful, inspiring, and rewarding year ahead.
Your commitment and leadership make a powerful difference in our communities, and I look forward to working together to support the financial health of our clubs throughout the coming months.
Start the new fiscal year strong by working through this checklist:
- ✅ Review prior year’s ending balances and carry over amounts
- ✅ Confirm all signers on club bank accounts are correct and current
- ✅ Reconcile year-end bank statements to make sure no outstanding transactions
- ✅ Prepare and present a beginning-of-year financial report to your board and club
- ✅ Ensure your club’s annual 990/990-N filing is up to date if the fiscal year ended June 30
- ✅ Verify any bonding/insurance coverage for club officers, if required
- ✅ Check dues invoicing from Lions Clubs International
- ✅ Update your club budget for the year, including anticipated expenses and fundraising plans
- ✅ Confirm your membership roster is accurate to avoid paying dues on dropped members
- ✅ Review club governmental filings with the Montana Secretary of State to ensure good standing with state
- ✅ Familiarize yourself with the Lions Club Treasurer e-book and resources in the Lions Club Treasurer Page
By Lion Steve DogiakosGreat News for Montana Lions Clubs: Online Raffle Credit Card Payments Now Allowed
Thanks to a new law passed during the 2025 Montana Legislative Session, nonprofits and charitable organizations across the state, including Lions Clubs, can now accept credit card payments for online raffles as of June 1, 2025.
This long-overdue change was made possible through the leadership of Senator Ed Buttrey, who introduced and championed the HB 141 to modernize Montana’s raffle laws. Previously, state law restricted online raffle purchases to debit cards only, a limitation that posed a significant barrier for organizations trying to raise funds in the digital age.
For years, Lions Clubs and other nonprofits had to explain to supporters why their credit cards weren’t accepted, a frustrating experience for donors and a lost opportunity for local clubs trying to fund service projects. In today’s world of contactless payments, e-commerce, and mobile devices, this debit-only rule simply didn’t make sense.
With the passage of this new law, Lions Clubs running online raffles can now:
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Accept both debit and credit cards for raffle ticket purchases
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Expand their fundraising reach to more supporters
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Provide a more convenient experience for donors
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Increase overall revenue for service projects in their communities
This is a win for service, flexibility, and common sense.
We extend our thanks to Sen. Buttrey, the 2025 Legislature and all those who supported this effort to bring Montana’s nonprofit raffle laws into the 21st century.
If your Lions Club is planning an online raffle, now is the perfect time to take advantage of this change.
If you need want information about getting your club’s raffles online, reach out – I’d love to visit about what we’ve done.
Budgeting for a Successful Lions Year
As we approach the end of the current Lionistic year, it’s time for every club in District 37 to take a thoughtful look at the year ahead – and that starts with your budget.
Whether your club holds a major fundraiser, operates a community pool, or simply focuses on service and fellowship, having a clear financial plan ensures you can meet your goals, support your projects, and remain in good standing with both Lions Clubs International and the District.
Marketing Matters – Social Connections Beyond Facebook
Upcoming Webinars! March 11 & 12, 2025
Discover how to build meaningful connections both in-person and online! This webinar will explore the power of social interactions through multiple channels and in-person opportunities.
1️⃣Session 1
🗓️ Tuesday, March 11, 2025
⏰ 9:00 AM – 9:30 AM MST
👉 Register: https://lionsclubs-org.zoom.us/webinar/register/WN_jD_jgzyjTU6aRd0gg2gBSg
2️⃣ Session 2
🗓️ Wednesday, March 12, 2025
⏰ 5:00 PM – 5:30 PM MST
👉 Register: https://lionsclubs-org.zoom.us/webinar/register/WN_5Bnk9MofRQSsBMHMDj_L1Q
Keep up to date with the latest Lions Clubs International best practices and get valuable insights from Lions around the world about social media marketing in the Lions SMiLE (Social Media including Lions Everywhere) Facebook Group
How to Print Membership Cards from Lion Portal
Printing membership cards for your Lions club just got easier! With this quick and straightforward guide, you’ll learn how to efficiently generate and print cards for your club members, ensuring everyone receives their card promptly. Follow the embedded tutorial below for a step-by-step walkthrough and streamline your club’s administrative tasks today!
Strengthening Our Future – The Importance of an Operational Reserve Policy
As a service organization, we dedicate ourselves to making a lasting impact in our communities. And to ensure we can continue our mission for years to come, we must also focus on financial stability. One of the most effective ways to do this is by maintaining an Operational Reserve Policy, which the Montana Lions Clubs District 37 has recently adopted.
This policy will provide a financial cushion to protect against unexpected shortfalls, allowing the District to remain strong and responsive. Just as businesses and families set aside savings for emergencies, our District must also be prepared for unforeseen challenges—whether a drop in fundraising, an economic downturn, or an unexpected increase in expenses.
What Is an Operating Reserve?
An operating reserve is a portion of unrestricted funds set aside to cover operational expenses in times of financial uncertainty. Unlike endowments or restricted funds, these reserves provide liquidity, allowing the District to continue its core functions without disruption.
With this new policy, District 37 is committing to a structured approach to saving and spending, ensuring that we always have the resources necessary to fulfill our mission while also freeing up funds for growth-focused initiatives.
Why This Policy Strengthens Our District
- Financial Stability – By maintaining a set reserve, the District is better prepared for unexpected events like declines in fundraising or an economic downturn. This stability ensures that we can continue to serve our clubs and communities without interruption.
- Strategic Investment in Growth – Historically, a significant portion of the District’s cash reserves sat unused, acting more as a savings account rather than a tool for growth. This policy clarifies how much should be set aside for emergencies while freeing up the remaining cash for initiatives such as membership recruitment, leadership training, and direct support to clubs.
- Better Club Support – When the District operates with confidence in its finances, it can invest more in local clubs by providing grants, training, and resources without the fear of running short on funds.
- Stronger Reputation & Accountability – Having a formal policy demonstrates financial responsibility to our members and stakeholders, reinforcing trust in our leadership and stewardship.
Why Your Club Needs an Operating Reserve Policy
Just as our District benefits from financial planning, local clubs can also strengthen their operations by implementing an operating reserve policy. A club that plans ahead ensures that service projects, membership initiatives, and community programs continue even during financial difficulties.
By setting aside three to six months of operating expenses in a dedicated reserve fund, clubs can:
- Continue service projects even if fundraising slows down.
- Handle unexpected expenses (e.g., event cancellations, rising costs).
- Invest in growth opportunities like recruiting and marketing efforts.
The adoption of this policy is a major milestone for our District, ensuring that we can serve more, grow more, and strengthen our clubs across Montana for generations to come.
Reminder to Club Secretary and Treasurers: District Dues
As October approaches, it’s important for all secretaries and treasurers within District 37 of the Montana Lions Clubs to prepare for the upcoming assessment of district dues. Here’s everything you need to know to ensure your club is ready and compliant.
Key Date & Membership Basis
The district dues are assessed on January 1st based on the membership as recorded in the Lions Portal on November 1. This means that your club’s dues will be calculated based on the number of members listed in the portal on this date. Ensure your membership records are up to date by then to avoid any discrepancies.
Dues Structure
The dues are set at $25 per member. This fee is divided into two main parts:
- District Operations: $24 of the dues collected from each member goes towards the district’s operational costs. This supports the various activities, programs, and administrative needs of District 37.
- Friendship Committee: $1 from each member’s dues is allocated to the district’s Friendship Committee. This committee plays a crucial role in fostering camaraderie and support within the district, making it a vital part of our community.
What to Do Next
- Update Membership Records: Double-check and update your membership records in the Lions Portal before November 1. Ensure all new members are added and any changes in membership status are accurately reflected.
- Communicate with Your Club: Remind club members about the upcoming dues assessment.
- Prepare Financially: Ensure that your club’s finances are in order to cover the dues based on your current membership count. Budgeting for these dues can prevent any last-minute financial strains.
Timely and accurate dues assessment is crucial for the smooth operation of our district. By keeping your records up to date and preparing your club financially, you help maintain the integrity and efficiency of our district’s operations.
If you have any questions or need assistance with updating your records, please reach out to me or District Administrator Peggy.
990/990EZ/990N IRS Filing Reminder
Author’s Note: I am re-sharing this reminder from Lions Club International to amplify the message – if your club’s fiscal year ended on June 30th, get your IRS paper work in order! If you had under $50,000 in gross receipts you only have to file the 990N. The original can be seen here.
Club Treasures and Secretaries: Please remember that all Lions clubs, districts and multiple districts that have annual gross receipts of less than US$50,000 and do not have to file Forms 990 or 990-EZ must file the e-Postcard (also known as 990-N). If your Lions club, district or multiple district has a foundation, which is a separate legal entity, the appropriate form will need to be filed as well.
All filers must register at IRS.gov prior to filing their next Form 990-N. This is a one-time registration if the designated Lion files annually. If the designee changes from a prior year, the new designee must register with the IRS.
Please refer to the following chart regarding annual filing requirements:
| 2023-2024 Tax Year* | Form to File |
|---|---|
| Gross receipts normally $50,000 or less | 990-N |
| Gross receipts greater than $50,000 and less than $200,000, and total assets less than $500,000 |
990-EZ or 990 |
| Gross receipts $200,000 or greater or total assets $500,000 or greater | 990 |
The e-Postcard is due by the 15th day of the fifth month after the close of your tax year. Lions clubs operate on a fiscal year, July 1-June 30, and the e-Postcard is due by November 15 each year. Please note that an organization cannot request an extension for filing the Form 990-N.
If you do not file, you risk losing your tax-exempt status. Any Lions club that fails to meet its annual reporting requirement for three consecutive years will automatically lose its tax exempt status. A club may apply for reinstatement of its tax exemption even if it originally fell under a group exemption.
Every club and/or district (single, sub- and multiple) must have an employer identification number (EIN), even if it will not have employees. The EIN is a unique number that identifies the organization to the Internal Revenue Service. To apply for an EIN, you should obtain a Form SS-4 and its instructions from the IRS. You may also apply for an EIN online, by telephone (1-800-829-4933) or by fax (fax number at
the location accepting applications from your state). It is important that clubs and districts use the correct EIN for their annual filing.
Please note that Lions Clubs International is not authorized to provide guidance regarding your club’s filing. For frequently asked questions about tax issues and regulations affecting Lions clubs and leadership, visit the Lions Tax FAQ. Visit www.irs.gov/eo for complete details and to sign up for Exempt Organization’s free email newsletter, EO Update, to receive up-to-date information posted on the charity pages of irs.gov. For specific questions please contact a local tax professional or the IRS.
Legal Division
Lions Clubs International
* Prior to December 31, 2010, gross receipt limits for filing the 990-N was $25,000.
Celebrating Lion Bob Nauck’s 101st Birthday with the Choteau Lions Club
The Choteau Lions Club recently gathered to celebrate a truly special occasion—the 101st birthday of their beloved member and District 37 Hall of Famer, Lion Bob Nauck. Known for his decades of dedication and service, Nauck has become a cornerstone of the Lions Club and a cherished figure in the Choteau community. To honor this incredible milestone, the club came together at Benefis Teton Medical Center to celebrate with pizza, ice cream, and heartfelt gratitude for the legacy he has built.
Lion Bob Nauck’s birthday celebration was filled with joy, laughter, and camaraderie. His unwavering commitment to the Lions’ mission of community service has been inspiring to all who have had the privilege of working alongside him. The celebration wasn’t just about honoring his longevity, but about appreciating the many years he has spent contributing to the betterment of the Choteau community. The event was a reflection of the deep respect and affection the club holds for Nauck, whose energy and spirit remain as strong as ever.
Introducing District Treasurer Steve Dogiakos: A New Era of Financial Stewardship
Greetings, Montana Lions! My name is Steve Dogiakos, and as of the start of the ’24’-25 Lionistic Year, I am honored to serve as your new District Treasurer for Lions Clubs District 37 Montana. I am thrilled to embark on this journey with each of you, supporting our incredible clubs and their vital work in our communities.
First and foremost, I want to extend my heartfelt gratitude to all of you for your unwavering dedication and service. It is your hard work and commitment that keep our clubs thriving and making a positive impact. As District Treasurer, my primary goal is to support you, ensuring our financial processes are smooth, transparent, and effective.
I am here as a resource and a partner. My aim is to assist you in any way possible, whether it’s answering questions, providing guidance, or simply being a friendly ear. Together, we can strengthen our district, making it more efficient and allowing us to focus on what we do best: serving those in need.
I believe that open communication and collaboration are key to our success. Please feel free to reach out to me anytime with questions, ideas, or just to say hello! You can contact me via a message on the District website. I am eager to get to know each of you better and to work together to achieve our common goals.
As we move forward, my vision for District 37 includes fostering a culture of financial transparency and accountability. I am committed to implementing best practices and ensuring that our financial processes support our mission effectively. By working together, we can make our district stronger and more resilient.
Thank you again for your dedication and for welcoming me into this role. I am excited about the opportunities that lie ahead and confident that, together, we can make this year a fantastic one for District 37. Let’s continue to build on our successes and strive for even greater achievements.
District Treasurer Steve Dogiakos’ introduction marks a new era of financial stewardship and collaboration within Lions Clubs District 37 Montana. With a commitment to transparency, support, and partnership, Steve is poised to lead our district’s financial operations with excellence. His dedication to open communication and teamwork will undoubtedly contribute to the continued success and growth of our clubs. Welcome, Steve, and let’s make this year remarkable for District 37!
FAQs
Who is Steve Dogiakos? Steve Dogiakos is the District Treasurer for Lions Clubs District 37 Montana, dedicated to ensuring smooth and transparent financial operations within the district.
When did Steve Dogiakos become District Treasurer? Steve assumed the role of District Treasurer on July 1st, 2024.
What are some of Steve Dogiakos’ goals as District Treasurer? Steve aims to foster a culture of financial transparency and accountability, supporting clubs with guidance and ensuring effective financial processes.
How can members contact Steve Dogiakos? Members can reach Steve by sending a message via the contact page for questions, ideas, or just to say hello.
What is Steve Dogiakos’ vision for District 37? Steve envisions a district that is financially strong, transparent, and collaborative, focusing on enhancing the effectiveness of financial operations to support the Lions Clubs’ mission.
