How to Assign Your Club Convention Delegates
TO ALL CLUBS WITH VOTING DELEGATES GOING TO THE DISTRICT CONVENTION
Every club with voting delegates attending the convention needs to go to the Lion Portal and enter those delegates. Your club secretary, administrator or president can log into the portal and complete this process. If you have ANY questions, please feel free to contact Lion Peggy Tobin at 406-461-4206 or [email protected].
In the portal, go to “My Club”. Click on “Members” Select the blue button across the top that says “Manage Delegates”. Select “District 37 Convention”.
Note on the next page in the upper righthand corner, the number of allowed delegates for the club will be listed. This may be different than 10% of total members if the club has “households” or other types of members.
Example – A Lions club has 44 members so one would assume 4 delegates, but the club has multiple households and the club can only have 2 delegates! This is very important to know when clubs are assigning folks to be delegates!
The page will look like this:
District 37 Convention – 2025-2026
April 17, 2026 – April 18, 2026
Cedar Creek Lodge VIP Delegates: 0
Allowed Delegates: 2
Assigned Delegates: 0
Available Delegates: 0
To assign a delegate simply check the circle “Assign a Delegate”. It will bring up your roster and you can select the club member. When you complete this, the delegate will appear on the table. Continue assigning delegates, but note that the system will not allow more than the “allowed delegates”. If someone ends up not being able to serve, you can remove that delegate and assign another.
Delegates
1 of 1 item
Search this list…
Navigation Mode
| Delegate Name | Confirmation Number | Is VIP? |
*What do you like to do?
Θ Assign a Delegate Θ Remove a Delegate
NOTE: All of your delegates should have current membership cards which can be printed under “My Club”/Members – click on the blue button “Membership Cards”.
If you have any questions, please do not hesitate to contact Peggy Tobin, 406-461-4206, [email protected].
By Lion Peggy Tobin
April 2026 Newsletter
The publication of the district newsletter is at the beginning of the month, but articles are posted all during the month. A second email notification mid-way through the month will be sent if there are additional posts to share.
You can reply to this email to give us feedback.
THANK YOU FOR YOUR SERVICE!!
Plusoptix – Lion David Falcon – April 2026
District 37 PlusOptix Update
PlusOptix screening totals for school year September 2025 to June 2026:
34,112 students screened with 4,067 refers through March 2026.
A big “THANK YOU” to those that are turning in screening results. Great Job!
To the 26 clubs who currently have Plus Optix machines:
It is VITAL that you report your numbers each month to Lion Dave Falcon in order to maintain proper records. This assists in determining the effectiveness of this program! To date this school year, only 54% of you have sent in your monthly statistics. If you have any questions at all, please don’t hesitate to contact me!!
Lion David Falcon, District 37 PlusOptix Chair
314 9th St. W., Kalispell, MT 59901; C. 406-253-1726: [email protected]
By PlusOptix CoordinatorConvention & Special Notices – April 2026
OFFICIAL CALL FOR THE CONVENTION
The annual District Convention shall be held on April 17 and 18, 2026 in Columbia Falls, Montana. The convention starts as registration commences on Friday April 17, 2025 at 1:00pm.
CLUB DELEGATE FORMULA
Policy Manual, Article 8, Section B: Club Delegate Formula
Each chartered club in good standing in Lions Clubs International and this District shall be entitled in each annual convention of this District to one (1) delegate and one (1) alternate for each (10) members, who have been enrolled for at least one year and a day in the club or major fraction thereof, of said club as shown by the records of the International office on the first day of the month last preceding that month during which the convention is held. (NOTE: for the 2026 convention, that date is March 1st.) The major fraction referred to in this section shall be five (5) or more members. Each certified delegate, present in person, shall be entitled to cast one (1) vote only on each question submitted to the respective convention. All eligible delegates must be members in good standing of a club in good standing within the District.
This may be different than 10% of total members if clubs have “households” as the number of members eligible for the delegate calculation will be less than the total number of club members. Each household with 2 members will only count as one for this calculation.
Montana District 37 grants full delegate status to each past district governor who is a member of a club in such district independent of the club delegate quotas.
ONLINE CONVENTION REGISTRATION
Regular Registration of $135/lion for the 2026 District 37 Convention in Columbia Falls began on March 28th. Go to www.montanalions.org to register online or download the registration form that follows on pages 13 & 14 of this newsletter.
For Club Secretaries
Please note that ALL club delegates MUST be entered into the Lion Portal by your club secretary or other official with access and letters printed to bring to convention. Here’s a link to a short video which provides instructions for this process: https://www.youtube.com/watch?v=LcDtN5Cjmt8&t=28s
If you make changes to your club officers, meeting locations and/or meeting dates & times in the Lion Portal, please send a note to Lion Peggy Tobin, District 37 Secretary at [email protected] or call/text 406-461-4206 so she can more efficiently update the District website. The club directory information on the website is used by the district governor’s team to plan visits, set up meetings, and provide updates. THANK YOU!
For Club Treasurers
Please remember that all Lions clubs with annual gross receipts less than US$50,000 that are not required to file Forms 990 or 990-EZ must file the e-Postcard (also known as the 990-N). Please be advised this filing relates specifically to the 501(c)(4). If your Lions club has a foundation, which is a separate legal entity, the appropriate form will need to be filed as well. If you are unfamiliar with this process, please see the short video noted below.
District 37 Club Officer Training Videos
These videos are all accessible via the district website, www.montanalions.org under “Training/Resources”:
- All Club officers: Trainer PDG Mike Collins
- Club President: Trainer PDG Mike Tobin
- Club Secretary: Trainer Lion Peggy Tobin
- Club Treasurer: Trainer PDG Mike Collins
Short videos about how to do specific secretary or treasurer tasks:
Filing your 990-N (e-Postcard) (9 minutes)
With the release of the new LionPortal, we have added links to some of the short videos provided by LCI:
Newsletter Information
Any Lions club member can submit information associated with any type of Lions project or general club information. You can submit Club News ANYTIME! You are also welcome to email your news (hopefully with photo) to: Lion Peggy Tobin at [email protected].
Website Updates
In Addition to the “Tri-Fold Generator” for clubs to create their own club brochures, additional documents have been added including Leo Application forms and Club Service Project Ideas. If you have trouble finding a resource and it’s not currently available on the website, please contact Peggy Tobin at [email protected] or call 406-461-4206.
Free Club Websites!
The club-level website is still being offered by Montana District 37 at NO COST! If you don’t already have a domain name, Deanna can provide one for a cost of $20/year after the first year. If you are interested in getting a website for your club, please contact Peggy Tobin at [email protected] or call 406-461-4206.
By BillingsHeights
March 2026 Newsletter
The publication of the district newsletter is at the beginning of the month, but articles are posted all during the month. A second email notification mid-way through the month will be sent if there are additional posts to share.
You can reply to this email to give us feedback on the new format. THANK YOU FOR YOUR SERVICE!!
Plusoptix – Lion David Falcon – March 2026
District 37 PlusOptix Update
PlusOptix screening totals for school year September 2025 to June 2026:
29,085 students screened with 3,441 refers through February 2026.
NOTICE REGARDING REPORTING YOUR SCREENING STATISTICS:
To the 26 clubs who currently have Plus Optix machines:
It is VITAL that you report your numbers each month to Lion Dave Falcon in order to maintain proper records. This assists in determining the effectiveness of this program! To date this school year, only 54% of you have sent in your monthly statistics. If you have any questions at all, please don’t hesitate to contact me!!
Lion David Falcon, District 37 PlusOptix Chair
314 9th St. W., Kalispell, MT 59901; C. 406-253-1726: [email protected]
Convention & Special Notices – March 2026
OFFICIAL CALL FOR THE CONVENTION
The annual District Convention shall be held on April 17 and 18, 2026 in Columbia Falls, Montana. The convention starts as registration commences on Friday April 17, 2025 at 1:00pm.
CLUB DELEGATE FORMULA
Policy Manual, Article 8, Section B: Club Delegate Formula
Each chartered club in good standing in Lions Clubs International and this District shall be entitled in each annual convention of this District to one (1) delegate and one (1) alternate for each (10) members, who have been enrolled for at least one year and a day in the club or major fraction thereof, of said club as shown by the records of the International office on the first day of the month last preceding that month during which the convention is held. (NOTE: for the 2026 convention, that date is March 1st.) The major fraction referred to in this section shall be five (5) or more members. Each certified delegate, present in person, shall be entitled to cast one (1) vote only on each question submitted to the respective convention. All eligible delegates must be members in good standing of a club in good standing within the District.
Montana District 37 grants full delegate status to each past district governor who is a member of a club in such district independent of the club delegate quotas.
NOTE: If your club has members who are together in a household, the number available to calculate delegates will be different than what is listed above, as it will be based on households.
CONVENTION REGISTRATION
Early Bird Registration for the 2026 District 37 Convention in Columbia Falls ends March 27, 2026. The cost will increase from $110 to $135 on March 28, 2026.
Go to www.montanalions.org to register online or download the registration form on pages 15 & 16 of the newsletter.
For Club Secretaries
If you make changes to your club officers, meeting locations and/or meeting dates & times in the Lion Portal, please send a note to Lion Peggy Tobin, District 37 Secretary at [email protected] or call/text 406-461-4206 so she can more efficiently update the District website. The club directory information on the website is used by the district governor’s team to plan visits, set up meetings, and provide updates. THANK YOU!
For Club Treasurers
Please remember that all Lions clubs with annual gross receipts less than US$50,000 that are not required to file Forms 990 or 990-EZ must file the e-Postcard (also known as the 990-N). Please be advised this filing relates specifically to the 501(c)(4). If your Lions club has a foundation, which is a separate legal entity, the appropriate form will need to be filed as well. If you are unfamiliar with this process, please see the short video noted below.
District 37 Club Officer Training Videos
These videos are all accessible via the district website, www.montanalions.org under “Training/Resources”:
- All Club officers: Trainer PDG Mike Collins
- Club President: Trainer PDG Mike Tobin
- Club Secretary: Trainer Lion Peggy Tobin
- Club Treasurer: Trainer PDG Mike Collins
Short videos about how to do specific secretary or treasurer tasks:
Filing your 990-N (e-Postcard) (9 minutes)
With the release of the new LionPortal, we have added links to some of the short videos provided by LCI:
Newsletter Information
Any Lions club member can submit information associated with any type of Lions project or general club information. You can submit Club News ANYTIME! You are also welcome to email your news (hopefully with photo) to: Lion Peggy Tobin at [email protected].
Website Updates
In Addition to the “Tri-Fold Generator” for clubs to create their own club brochures, additional documents have been added including Leo Application forms and Club Service Project Ideas. If you have trouble finding a resource and it’s not currently available on the website, please contact Peggy Tobin at [email protected] or call 406-461-4206.
Free Club Websites!
The club-level website is still being offered by Montana District 37 at NO COST! If you don’t already have a domain name, Deanna can provide one for a cost of $20/year after the first year. If you are interested in getting a website for your club, please contact Peggy Tobin at [email protected] or call 406-461-4206.
February 2026 Newsletter
We are continuing to evolve the format of the newsletter notification emails. The publication of the newsletter is at the beginning of the month, but articles are posted all during the month. A second email notification mid-way through the month will be sent if there are additional posts to share.
You can reply to this email to give us feedback on the new format. THANK YOU FOR YOUR SERVICE!!
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